Are you the owner of a business? Perhaps you are your boss's go-to person. Either way, if you are in charge of planning your next business conference, you are more than likely also responsible for making reservations for all of those who will attend the conference. From finding a hotel with conference rooms to arranging for meals that will be served during the conference, here are some ideas that might help you.
Find The Right Hotel - One of your main considerations will more than likely be finding a hotel that is in a central area. For example, if you want to be near the airport, a hotel in that proximity is probably what you want. If your group will be taking time off to see local sights, you might want to find a hotel that is close to historical sights and other local attractions.
Obviously, the focus of your conference is aimed at business matters, right? Will your group need small conference rooms in which to have workshops? Perhaps you'll need a large conference room where the entire group will meet, maybe to receive information on new products or to be given news for what will be happening in your company during 2019.
Think of connecting with one or two hotel employees that you can call when you have questions, concerns, or when you want to make special requests. For example, if you will be needing a sound system set up in the large conference room, you'll need to find out ahead of time if the hotel can accommodate your needs. In addition, you'll more than likely talk with one of those individuals to get help in setting up things like podiums, tables, and chairs that you will be using during the conference.
Plan The Meals - Your group will more than likely want to eat some of their meals, perhaps the evening meal at restaurants in the city where you are staying, especially if it is a city that has historical sights and other famous local attractions. However, consider having the hotel prepare meals that will be available even before the conference meetings begin. For example, if you are starting with groups going into smaller rooms to attend workshops, the hotel caterer will more than likely be happy to provide things like fruit, assorted muffins, and beverages to the small groups.
Consider having sack lunches that the hotel will provide as well. For example, a submarine sandwich, chips, a fruit cup, and a brownie will probably be a great meal for the noon break. If you are planning an elegant end-of-the-conference dinner, the hotel catering service will probably be happy to serve it in the largest conference room so that all of your group can be together.
For more information about hotel conference rooms, reach out to hotels like Clarion Hotel - Seattle International Airport.